The 7 Critical Features of RFI Software You Can’t Afford to Ignore
RFx processes are a particularly cumbersome aspect of procurement when done manually - especially when you’re dealing with a tight deadline. If your RFI management approach involves sending emails and managing supplier spreadsheets, you can likely attest to that. There’s nothing worse than trying to keep track of hundreds of suppliers that are all on different email threads.
RFx processes are a particularly cumbersome aspect of procurement when done manually - especially when you’re dealing with a tight deadline.
If your RFI management approach involves sending emails and managing supplier spreadsheets, you can likely attest to that. There’s nothing worse than trying to keep track of hundreds of suppliers that are all on different email threads.
That makes it especially difficult to collaborate with vendors, compare quotes, and keep your proposal information updated.
You need to implement RFI software that can automate your workflows, communicate with suppliers, and track RFx progress all in one location.
With cloud-based tracking software, you can quickly and easily create a reusable RFI template, as well as one for RFQs and RFPs. That will ensure that your team stays consistent with your preferred tactics whenever they create a new request.
That’s a huge time saver, as companies that use RFx automation tools are able to submit 43% more proposals than those who do not.
They also have 25% more time to personalize their requests until they’re picture-perfect.
RFI software like DeepStream will make the entire procurement process more efficient.
With less time spent on project management, your team will have more time to focus on more pressing procurement tasks.
If you want to learn more about what RFI software can do, you’re in the right place. Stay tuned to uncover 7 of the most valuable features of a cloud-based RFI tool.
7 Intuitive RFI Software Features to Masterfully Handle All Your RFx Processes
An intuitive cloud-based request for information system will benefit your procurement efforts in many ways.
In particular, it will provide some much-needed organizational structure to RFx procedures.
No longer will you have to keep track of a supplier paper trail, through emails, or on spreadsheets. Instead, tracking software will provide everything that you need in one convenient location.
That includes tracking supplier response progress, automating proposals and quotes, and collaborating with team members. With DeepStream, you can simply add a new user, and the software will update them on all your current RFx processes.
That saves you the trouble of having to manually onboard new members to the team, which is another time saver.
Here are 7 powerful features our RFI software provides that will revolutionize the way you approach procurement.
1. Automating RFx Workflows Seamlessly
A ton of work is involved in manually creating RFIs, RFQs, and RFPs - including currency conversion, sending numerous emails, and collating supplier responses.
With the right software, you can automate all these cumbersome tasks.
You can also save your preferred email and RFI templates to ensure team members always know what you want them to include in your RFx processes, which improves consistency.
Automating your RFI management will free up loads of extra time so you can focus on strategic ways to scale your business instead of wasting time on mundane tasks.
2. Elite-Level RFI Tracking Software
Beyond being able to automate your RFx processes, you can also track your RFI history in one convenient location.
From the DeepStream dashboard, you’ll be able to view all your activity with suppliers, RFx processes, and more. In fact, every single action you take within our software gets immediately saved and tracked.
That means you can kiss the days of rifling through supplier spreadsheets and emails goodbye.
Instead of spending 15 minutes trying to find the vendor information you need, it’ll all be in one spot that’s effortless to find.
You’ll be able to instantly compare and contrast supplier responses, quotes, and proposals using one intuitive interface. That will make selecting the best supplier for your needs easier and more efficient than ever before.
4. Seamless Integration with Existing Tech Stacks
If you want to start using RFI software, DeepStream is plug-and-play, meaning you can get set up within a few short days.
Not only that, but we’ll integrate our platform into your organization’s business workflows seamlessly. Once it’s up and running, you’ll enjoy a free flow of information between all your systems - boosting productivity, efficiency, and accuracy.
5. A User-Friendly Interface to Save Time & Avoid Confusion
Nobody likes having to contend with a confusing interface. Luckily, DeepStream is exactly the opposite.
You won’t have any trouble getting used to its intuitive interface - as each tool is straightforward in its use and operation.
The platform is also incredibly flexible, allowing you to run requests for anything at a moment’s notice.
6. World-Class Customer Support So You Never Miss a Deadline
For time-sensitive documents like RFIs, top-notch customer support is a must. DeepStream is top-tier in this regard.
Our customer success team will accommodate your busy schedule to ensure you never miss a deadline due to a troubleshooting issue.
We also regularly listen to customer feedback. We incorporate your suggestions into our road map for future upgrades, making sure our platform is built for the actual user.
7. Top-Tier Cybersecurity to Keep Sensitive Data Protected
Last but not least, RFIs and related documents contain sensitive company and vendor data, so robust cybersecurity is a must.
The DeepStream platform features state-of-the-art encryption and cybersecurity to keep your sensitive data protected at all times. In fact, our security documents are ISO 21007 certified, and we annually review our security to maintain this high standard.
3 Glowing Testimonials That Exemplify the Power of Our Software
The DeepStream platform helps thousands of professionals from various industries each day, including:
Here are 3 flawless testimonials from happy DeepStream users from different industries.
Procurement Analyst Riten Aghera and Procurement Specialist Claire Bukirwa of Britishvolt found tremendous value in our capabilities.
In particular, the platform helped them “easily publish tender documents and communicate with suppliers in one spot.”
We also helped the company save an average of 3 hours of productivity each day, which adds up to 2,000 working hours annually.
2. Maersk Simplifies Procurement with DeepStream
Sara Nandin de Carvalho, the Supply Chain Manager at Maersk Decom, cites our platform as a real lifesaver.
She states, “DeepStream is flexible enough to cover pretty much anything.” She also notes that we vastly helped her improve the organizational structure of her RFx processes.
3. Xos Trucks Realizes Flawless Onboarding with DeepStream
Marcus Nelson of Xos Trucks has seen enormous benefits from using DeepStream for the past two years. He claims it’s a “one-stop-shop for managing supplier-related interactions.”
He also spoke of our top-notch customer service and the fact that we value and implement our customers’ feedback.
The RFI Software Partner You Need to Master Procurement
DeepStream is the #1 way to manage your RFIs automatically. Its intuitive interface lets you automate key RFx processes, save templates, track communications, and so much more.
So if your team is constantly struggling with RFIs, RFQs, and RFPs - our tracking software will permanently solve that pain point.
In just two days, you’ll be fully set up and integrated with your existing systems. That way, you can stop wasting time manually filling out proposals so you can focus on more important things, so don’t wait to try out DeepStream today.